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Business Writing Tips & Techniques

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Topic: Business Writing

Sort Desciption: Business Writing. Tips & Techniques. _. Consider Your Audience . Who will be reading it? Think about the. tone formality the amount of detail What will ...

Content Inside: Business Writing Tips & Techniques _ Consider Your Audience Who will be reading it? Think about the tone formality the amount of detail What will make the message clear & significant to the reader? Who could be reading it? Before you write remember: senior leaders co-workers and clients are only an email forward away. _ Know the Purpose Are you simply giving facts or are you trying to convince your readers to do something? To inform: choose a clean and logical outline to give only the information necessary. To persuade: give reasons or benefits that will be compelling to the reader. _ Grab Their Attention! The main point of any written communication needs to be at the beginning. Dont waste time or words on irrelevant information or stale phrases. Craft the introduction with something of interest to the reader; use a question an inventive description or a pertinent reminder from your last exchange. _ Reduce Wordiness - At this point in time = now. Within the realm of possibility = possible. Using fewer words ensures that they will be read. _ Use a Conversational Style It is perfectly acceptable to write the way that you speak. Your audience will find your writing easy to understand and more interesting. The goal is to inform not to impress. _ Include a Call to Action Be direct. Suggest an action or direct a next step. Attempt to reduce qualifiers apologies and excuses. Remember some communications require continuation in a face-to-face setting. _ Check Your Work! Have automatic spell check set as a preference in all your programs AND proofread carefully for incorrect words grammar and punctuation. For sensitive communications have a trusted peer proof for meaning and impact.

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